Time Is Money There are NO short-cuts when it comes to managing Your Time Effectively!  However, there are a few tips to get this right:

Record all Activities:  Write down everything that needs to be done for the day and week.  Mapping out everything allows you to prioritise each task and to easily see what needs to be done.  When tasks are not written down it’s easy to forget to do something that may actually be very important.

Determine Primary Goals:  What do you want to achieve that day or in the week?  By making sure your goals are at the top of your list you can easy knock them off first, one at a time and then get stuck into the next items.

Consider the 80/20 Rule:  The 80/20 rule means determining which 20% of the tasks will yield 80% of the results. Instead of starting with the small and quick tasks tackle the ones you know will result in the best outcome first.

Important vs. Urgent:  Importance and urgency are two different factors that need to be considered equally.  If someone is waiting for you to complete something before they are able to do their job, you will need to determine the importance and urgency of that particular task.

Rank Tasks:  Ranking tasks will also help to determine their importance and urgency.  You can come up with your own system or you can simply rank each task, for eg: ”A” for high priority and must be completed immediately – ”B” are moderate important but can be done after A – ”C” are low-level importance and can be tackled in your spare time.

Create a Schedule:  Once you have determined which tasks need to be completed first using the above tips you can create a schedule.  Set deadlines to help keep you on top of everything.  At this stage you can also evaluate which tasks can be paired together, for eg. pairing a high ranked with a quick low ranked task to get maximum efficiency out of your day and time.

Revisit Goals and Adjust:  After working on each task and knocking off a few, revisit your schedule to see if your goals and deadlines are realistic and adjust accordingly.

Purge:  Time will tell which tasks may never be completed, so use your initiative and cross out those items at the bottom of your list that seem to be lingering for a quite a while.

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